WHO WE ARE LOOKING FOR
We’re currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in a fast-paced adaptable (remote and in-office) environment, performing administrative duties. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Reporting directly to the CEO, the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant must be creative and enjoy working within a entrepreneurial environment that is results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple high-stakes priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
YOUR DAY TO DAY
Handle sensitive and high-level information with the utmost discretion and integrity
Efficiently manage the C-suite’s time by prioritizing appointments, meetings, and travel arrangements
Manage correspondence, screening calls, and ensuring timely responses on behalf of the C-suite
Organize executive meetings, prepare agendas, take minutes, and follow up on action items
Draft reports, presentations, and other documents with a high level of professionalism and accuracy
Maintain strong relationships with internal and external stakeholders, ensuring seamless communication and collaboration
Support the CEO and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of user-specific software and contacts database
Maintain professionalism and strict confidentiality with all materials
Running errands like picking up groceries, dry cleaning, or making deliveries
Gathering information and verifying details for projects or presentations
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Proactively manage the executive’s calendar, scheduling meetings, appointments, and calls, including conflict resolution and reminder notifications
YOUR QUALIFICATIONS:
Bachelor’s degree in business administration, communications, or a related field preferred.
Exceptional organizational, multitasking, and time-management skills
Strong written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
High proficiency in social media applications (LinkedIn, etc.)
Strong problem-solving skills with a proactive and adaptable approach
Experience in entertainment technology, engineering, architecture, placemaking, or related field
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Ability to anticipate executive needs and proactively address issues
Maintain a professional demeanor and uphold high ethical standards
Confidence, tact, and a professionally persuasive manner.
Ability to prioritize tasks as well as multitasking.
An acute eye for detail.
Demonstrated ability perform multiple tasks without general supervision.
Ability to travel when required.
Must possess a valid driver’s license.
YOUR WORK ENVIRONMENT
In person in our Henderson, NV headquarters. Most work will be performed in an office environment. Travel is estimated at a 5% level.
OUR OFFER TO YOU
Job Type: Part-time
Pay: The hourly range for this position in Nevada is $26-$29/hour. For states not referenced here, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. EPS considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/ training, key skills as well as market and business considerations when extending an offer or future pay increases.
Schedule:
· Monday to Friday; hours to be determined by supervisor
· Weekends as needed
Ability to Commute:
· Henderson, NV 89011
Work Location: In person
Send cover letter, resume and references to Michael Talento at mtalento@epssolves.com.
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